Administrative Assistant

Job Summary:

The Administrative Assistant is a vital role at The Partnership, ensuring the smooth operation of day-to-day tasks and directly assisting staff in the Risk and Administration Departments. This role manages a range of administrative, clerical, and office support duties, contributing to our team’s effectiveness and supporting the company’s mission.

Responsibilities:

• Schedule meetings and manage the calendar for department staff.
• Create and maintain spreadsheets and type reports using various software packages.
• Answer telephones, respond to inquiries, and direct calls appropriately.
• Order office supplies and coordinate equipment repair and maintenance.
• Organize and maintain program records and office files.
• Upload legal documents and associated data to the Partnership’s Contract Lifecycle Management system.
• Review incoming correspondence and draft standard responses for the CEO’s signature.
• Explain program procedures and departmental policies to the public and staff.
• Support other team members as necessary and work collaboratively across departments.
• Perform all related duties and responsibilities as assigned.

Required Skills:

• Ability to follow-up on requests and unresolved business matters promptly.
• Excellent verbal and written communication skills.
• Ability to interact with diverse backgrounds, cultures, and affiliations.
• Proficiency with Microsoft Office Suite
• Ability to work collaboratively via unified communications systems such as Microsoft Teams.
• Skill in organizing, maintaining files, and record accuracy.

Education and Experience:

• Minimum of two years of progressively responsible administrative or programmatic experience, or an equivalent combination of training and experience.
• Knowledge of the Workforce Innovation and Opportunity Act or other workforce development is preferred.
• Ability to travel throughout the region, state, and nationally as required. 

Physical Requirements:

• Ability to work in office settings, use computers extensively, and engage in frequent verbal communication.
• May be required to travel to various work assignments, and must provide own adequate transportation.
• Occasionally, may need to lift or move office-related items of up to 25 pounds.